Policy, reporting and duty of care, in one place.
Give your travellers a clear policy, your finance team clean cost allocation, and yourself a view of who is travelling and where the risk is.
Control without slowing anyone down
Policy that explains itself
Every rule a trip breaks is listed, not just the first, in your own words. Write the rules and preview them against sample trips before they go live.
Duty of care
See who is flying, departing or has just landed on a travel map with live positions where flight data has them, with the US State Department advisory level for every destination.
Alerts when plans change
Cancellations, diversions and major delays, found on a live flight-data feed or filed by your team, reach the traveller and your travel team by email, Slack or Teams, and as browser alerts if you turn them on.
Spend where it belongs
Every trip carries its cost centre and the fields your finance team requires, such as project code or PO number, and exports line up with your ledger.
Traveller data handled carefully
Passport numbers are encrypted and shown only to the roles that need them, with a reason recorded each time. Profiles keep loyalty numbers, so they are offered again next time.
Emissions on every trip
An estimate of CO₂e per traveller for every itinerary, using the UK government's published conversion factors.
Itineraries on any phone
Travellers get their trip by email, as a calendar file and as a private link, with local times at every airport.
Connects to your systems
A read-only API and signed webhooks for your HR, expense and reporting tools, with scoped keys you can revoke.
How each part works
Travel policy
Policy rules that list every violation at once, in your own words, previewed against sample trips before they go live.
Duty of care
A travel map with live positions where flight data has them, the State Department level for every destination, and alerts when a flight is disrupted.
Reporting and CO₂e
The booking register, CSV exports with cost centres and booking fields, and CO₂e per client, cost centre or booking field.
Bring your travel policy to the demo
We will set your rules up in TripDesk365 and show you exactly what a traveller, a travel manager and your finance team would see.